03 - Bronze Monthly Ongoing Bookkeeping Services

Enter and Match all Bank Feed Transactions in QuickBooks once a month.

Posting all transactions and receipt paperwork received each month and matching to bank feed transactions. Posting is done for the prior month that just ended. Work is complete by the 20th of the month. Any unknown transactions are posted as uncategorized. Late submission of receipts and other paperwork may cause change order fees as work is only preformed once a month for the previous month period. Learn more about this feature here.

Cash-basis accounting recognizes income and expenses when they are received and paid. This is best for companies that only need to see "after-the-fact" record keeping, not real-time or what may be paid in the future. Some limited add-on Modified cash-basis accounting may also be allowed, depending on the number of related transactions needed each month and who will be entering them. But only Cash Basis reporting will be done at year-end for tax purposes.

If you need Accrual Basis accounting in addition to your Monthly service we can customize your program to add this for an additional fee. Read more about this feature here.

• Dedicated Bookkeeper

• Scheduling Assistant

• Accountant Review Manager

Your dedicated bookkeeper will review all your submitted paperwork and post all your transactions into your financial ledgers from the bank feeds. They will post To Do requests in the portal for anything missing or questions they have. They will compile your financial reports monthly.

Your Accountant Review Manager will review the financials that were created before they are approved to be posted to the client portal. Any additional questions or feedback will be noted for your reference and reply in the portal.

Your Scheduling Assistant will help get any meetings booked with our team.

We will post all transactions, reconcile all banking, credit card, and loan accounts, and create financials by the 20th of the month. CASH BASIS Financial reports include:

Profit & Loss

Balance Sheet

Sales by Customer Summary

Expense by Vendor Summary

Uncategorized Transactions Report

General Ledger (within 200 transactions)

Reconciliation Summary

Reconciliation Detail

AR & AP Aging reports can be included if you opt in for these add-on services, and choose to receive Modified Cash Basis reporting during the year for business management purposes. Year-End reporting will all be done on only a CASH BASIS if that is how your company files taxes (most small businesses in the USA default to CASH BASIS tax filing when they start up. This is unless they have opted for Accrual tax filing at some point. NOTE: Canadian business accounting is all done on an Accrual basis). Learn more about this feature here

We will report your financials both monthly and at year-end by uploading them to your client portal for security.

Additional Bank, Credit Card, and/or Loan Accounts can be added on for an additional monthly fee per account.

*Discounts are offered for granting access for statement retrieval or timely uploads by 5th of month. Convenience fees are assessed if access is not provided and statements are not uploaded by the 5th of the month. Read more about this feature here.

Ideal for businesses doing around 40 transactions or less per month, or Gross Sales per year below $300,000

This is program will help you get started and stay in compliance as you begin your business journey! Read more about this here.

We will acknowledge receipt of your message, but we may take some time to follow up with the answer. In other words, our response to your message won't be at the same time as your request.

You may also book meetings with our team via Zoom for an additional fee when needed.

If you prefer to communicate via email instead of using our portal, you can opt for the Email Communications Add-On Service and accept the release of liability terms. Learn more here.

We use a client powered by Qount for A Bigger Bottom Line. Click here to learn more. You will receive an invitation when you onboard and set a secure password with the option to set two-factor authentication for your security. Our client portal allows you to login online from anywhere in the world to view financial reports, message securely, review and interact with To Do's, clarify uncategorized transactions needing feedback, and see all your shared files. Here is where all your problem solving is done and even collaboration with your CPA and other outside professionals that have been invited.

We will reconcile all banking, credit card, and loan accounts to their provided statements monthly. That said, the bank feeds will pull in transactions into your QuickBooks file throughout the month, but they will only be posted and reconciled once a month in this Bronze Monthly program. If you need transactions posted and reconciled more frequently to the bank feeds, then upgrade to the Daily Platinum or Weekly Gold program. Read more about this feature here.

We will send your CPA or Tax Preparer your year-end financials once you have reviewed and approved them. These typically consist of the:

-Profit & Loss

-Balance Sheet

-Trial Balance We can send your AR Aging & AP Aging as well if you opt in for either Modified Cash Basis or ACCRUAL BASIS accounting.

General Ledgers may also be provided, depending on the total transaction count. E-Commerce companies that have 1,000s of transactions will not receive a general ledger as the report would be too many pages long to be useful. In these cases, ledgers for certain accounts can be made available upon request in the client portal.

We can also invite your CPA or Tax Preparer to your QuickBooks Online file once the year-end books are ready. This allows for a collaborative review each year with our bookkeepers and your CPA or tax preparer. Learn more about this feature here.

HubDoc subscription included to fetch statements, forward email receipts, and upload documents for remote bookkeeping. HubDoc is a 3rd party software that you will have access to in order to securely forward up your paperwork. Click here to learn more about HubDoc.

Sync Receipts, Bills, and Check Images to QuickBooks from paperwork sent to HubDoc. Review the full details of this feature here

Clean Up / Set Up project Discounted by 30% if MONTHLY BRONZE Ongoing services are chosen for a 2 month minimum commitment

Read more here.

If you start with this program and we discover that more time is needed on your account to complete the work that is required, we will send change order invoices to complete your books. These could be for things like having more accounts, transactions, and complexity than initially disclosed when you first signed up for the service. We will recommend that you upgrade to a higher service if this program is not enough to get everything done without change orders. Typically after the 1st or 2nd change order, we will pause service until you upgrade to something that may be more appropriate. Sometimes, it may just be a busy month or year and if things go back within scope, then we can continue with this program. Your service agreement will list the dollar value per hour of the staff roles in our company. These will be used to determine any additional change order fees. Change order invoices are sent out as standalone invoices separate from your recurring ongoing service (which is charged automatically to the payment method on file). You will be given 30-day terms to pay any change order invoices you receive. You can request us to manually charge your payment information on file to pay for any change orders you receive, or you can choose a different form of payment, such as using your bill payment processor and any bill approvals workflow you use to pay other vendor bills. If your change order invoices are not paid within the 30-day terms, we do reserve the right to pause your current services and use your payment method on file to pay for any outstanding change orders before services resume. Full details on this feature here.

For less than a part-time employee, we can handle your monthly bookkeeping needs so you can get back to business, making sales! If there are additional services you need beyond this base package, such as payroll, contractor payments, sales tax reporting or more, these can be added on for an additional fee depending on what is needed.