QuickBooks Advanced Software Features, Benefits, and Ideal Users

In the competitive arena of accounting software, QuickBooks stands out as a reliable choice, trusted by many businesses for their financial needs. With the launch of QuickBooks Advanced, the platform has significantly improved its offerings, providing advanced features designed for the dynamic demands of today’s businesses. This article highlights the key features of QuickBooks Advanced, explains how it outperforms earlier versions, and identifies the businesses that can benefit the most from this powerful tool.

Key Features of QuickBooks Advanced

Enhanced Reporting and Analytics

A major highlight of QuickBooks Advanced is its powerful reporting and analytics capabilities. Users can generate customized reports that dive deep into their financial data, allowing businesses to monitor performance metrics, spot trends, and make informed decisions based on current data.

For instance, businesses can create visual reports that track key performance indicators, helping them answer vital questions like, "How much have our sales increased this quarter?" or "What expenses are rising the fastest?" This feature is especially beneficial for firms that want actionable insights without the hassle of complex calculations.

Advanced User Permissions

With QuickBooks Advanced, businesses gain sophisticated user permissions, enabling fine control over who accesses sensitive financial information. This is particularly essential for larger organizations where managing access is crucial.

Administrators can set different access levels based on job functions. For example, a sales manager might see only sales data, while the finance team has full access to budget reports. This functionality not only enhances security but also promotes efficient teamwork without risking data leaks.

Dedicated Account Support

QuickBooks Advanced users benefit from dedicated account support, a shift from standard customer service in earlier versions. Each user is assigned an account manager who offers personalized assistance, whether it's setting up the software, troubleshooting issues, or maximizing features effectively.

This tailored support can significantly improve the software experience. For example, businesses might reduce their setup time from weeks to days due to quick support, leading to a faster rollout of the tool's benefits.

Customizable Workflows

Another game-changing feature of QuickBooks Advanced is the ability to create customizable workflows. This allows businesses to automate repetitive tasks, such as generating invoices and sending payment reminders.

By setting up automated workflows, companies can reduce manual errors and save time. For example, a business could automate its invoicing process, cutting the time spent on this task by up to 30%. With less time on administrative duties, teams can concentrate on higher-level strategies.

Integration with Third-Party Applications

QuickBooks Advanced supports integration with many third-party applications, enhancing its overall functionality. This feature is valuable for businesses using various tools, like customer relationship management (CRM) platforms, e-commerce solutions, and project management software.

For instance, a company using both QuickBooks and a popular CRM platform can sync customer data seamlessly, avoiding duplication and errors. This integration fosters a more cohesive tech ecosystem, improving overall operational efficiency and reducing time spent on manual data entry.

Benefits of QuickBooks Advanced

Scalability

QuickBooks Advanced truly shines in terms of scalability. As businesses grow, their accounting requirements can become increasingly complex. QuickBooks Advanced is designed to manage this growth effectively, supporting larger volumes of transactions, more users, and expansive data requirements without slowing down.

As an example, organizations using QuickBooks Advanced can seamlessly transition from managing hundreds to thousands of transactions monthly, with the software handling this increased load efficiently.

Improved Collaboration

Thanks to features like advanced user permissions and custom workflows, QuickBooks Advanced strengthens collaboration. Teams can collaborate more effectively, assigning tasks and sharing reports directly within the software.

A company leveraging these collaboration tools can experience up to a 25% boost in productivity because tasks are completed faster and with greater visibility among team members.

Time Savings

The automation features in QuickBooks Advanced can lead to significant time savings. By automating routine tasks like invoicing and expense tracking, businesses can redirect valuable time towards strategic initiatives and growth opportunities.

For instance, users can save several hours every week that would otherwise be spent on manual data entry. This increased efficiency allows companies to focus more on building their businesses rather than merely maintaining operations.

Enhanced Decision-Making

With improved access to reporting and analytics, businesses using QuickBooks Advanced can make well-informed decisions. The capability to analyze financial data in real time is essential for organizations looking to adapt quickly to market changes.

For example, a retail business might notice seasonal trends through advanced reporting that informs stock purchasing decisions, helping them to capitalize on a projected sales spike during holiday seasons.

Who is QuickBooks Advanced Best For?

Medium to Large Businesses

QuickBooks Advanced is ideally suited for medium to large enterprises that face more complex accounting needs. These organizations typically have a higher volume of transactions, more users, and intricate financial processes, making the advanced features of this software a perfect match.

Businesses with Diverse Needs

Companies operating in different sectors or with unique operational workflows will find QuickBooks Advanced to be a highly flexible solution. The customizable workflows and extensive integration capabilities allow businesses to adapt the software to suit their various needs effectively.

Organizations Focused on Growth

For companies prioritizing growth and expansion, QuickBooks Advanced provides the necessary tools and support to handle increased complexity. The dedicated support and advanced features help these organizations manage their financial landscape effectively, ensuring they are well-positioned for future opportunities.

Final Thoughts

QuickBooks Advanced is a significant upgrade in accounting software, offering features tailored to meet the evolving needs of modern businesses. With enhanced reporting, advanced user permissions, personalized support, customizable workflows, and seamless integration with third-party apps, it stands out as a leading choice for firms looking for an advanced accounting solution.

This software is perfect for medium to large businesses, companies with diverse needs, and organizations focused on growth. QuickBooks Advanced empowers users to streamline financial processes, foster collaboration among teams, and make data-driven decisions. As businesses continue to adapt and grow, QuickBooks Advanced provides the essential tools to help them thrive in today's competitive environment.

PROGRAM		Advanced
PRICE: Retail		$275/mo Retail
PRICE: Wholesale (with 30% ProAdvisor Discount)		$192.50/mo
Intuit Assist
	Smart expense organization New	✅
	Accounting Agent New	✅
	Payments Agent New	✅
	Customer Agent Beta	✅
	Finance Agent New	✅
	Project Management Agent Beta	✅
Accounting
	Expert Assisted Try bookkeeping help FREE for 30 days*	✅
	Expert Tax File your business taxes with expert help	✅
	Automated bookkeeping	✅
	Tax deductions	✅
	Automated bank feeds	✅
	Accounting Agent New	✅
	AI-enabled expert collaboration New	✅
	Multiple currencies	✅
	AI-powered reconciliation Beta	✅
	Anomaly detection and resolution New	✅
	Revenue recognition	✅
	Auto-track fixed assets	✅
Expenses & Pay Bills
	5 free ACH bank transfers/mo for bills New	✅
	Pay bills New	✅
	Auto-match transactions New	✅
	Auto-generated bills	✅
	Receipt capture	✅
	Bill management	✅
	Mileage tracking	✅
	Contractors	✅
Sales & Get Paid
	Auto-generated invoices and reminders	✅
	Estimates	✅
	Invoice and payments	✅
	Connect sales channels	All available
	Sales and sales tax	Automated
	Payments Agent New	✅
	Recurring invoices	✅
Lending
	Business checking with 3.00% APY	✅
	Lending marketplace	✅
	Access capital	✅
Customer Hub
	Customer management New	✅
	Notes and tasks management New	✅
	Reputation management New	✅
	Appointment scheduling Beta	✅
	Customer Agent Beta	✅
	Lead management New	✅
	Contract upload and e-signature New	✅
Time
	Enter time	✅
Project Management
	Project profitability	✅
	Job costing	✅
	Project Management Agent Beta	✅
Inventory
	Inventory Tracking	✅
	Purchase orders	✅
	Sales orders	✅
	Shipping labels	✅
Business Intelligence
	Cash flow planning	✅
	Budgeting	✅
	AI-powered profit & loss insights Beta	✅
	AI-powered balance sheet insights Beta	✅
	Finance Agent New	✅
	Forecasting	✅
	Custom report builder	✅
	Data sync with Excel	✅
	KPI scorecard Beta	✅
Connected Platform
	Users	25
	Automatic business feed New	✅
	Mobile app	✅
	Integrate with hundreds of apps	✅
	Reports	Powerful
	User management and permissions	Custom
	Custom Fields	12
	Class and location tracking	Unlimited
	Workflow automation	✅
	Batch invoices and expenses	✅
	Backup and restore	✅
	Support and training	✅

Frequently asked questions

about QuickBooks Online

Is QuickBooks online, or do I download software?

There is no need to download QuickBooks Online because it is connected to the cloud, which means you can access online accounting from any device with an internet connection. You can download the QuickBooks Online mobile app from the Google Play Store or Apple App Store.

Can I upgrade between plans?

Yes, you can upgrade to another plan from any version of QuickBooks Online.

I use QuickBooks Desktop. How do I know if QuickBooks Online is right for me?

QuickBooks Online is great for businesses who need access to their business data from anywhere and real-time collaboration. Move your accounting online to take advantage of automatic data backup, live insights from your accountant, automated workflows to reduce errors and increase efficiency, and reports that are tailored to your business.

Do I have to pay extra for Intuit mobile apps?

No. QuickBooks comes with free mobile apps that help you run your business on the go—anytime, anywhere.

I'm switching from another payroll provider. Can you transfer my payroll data?

We'll transfer your data for you with QuickBooks Payroll Elite. With QuickBooks Payroll Premium, you'll transfer your own data but we'll review to make sure everything is correct.

What's included in QuickBooks Live Expert Assisted?

QuickBooks-certified bookkeepers are available to give you guidance and answer questions you have on topics like:

Categorization

Automation

Reconciliation

Reporting

Workflow management

You can request a callback anytime when you need a little extra help. Bookkeepers are available Monday - Friday 6AM - 6PM PT.

What's not included in QuickBooks Live Expert Assisted?

Live Expert Assisted doesn’t include cleanup of your books or a dedicated bookkeeper reconciling your accounts and maintaining your books for you. Live Expert Assisted also doesn’t include any financial advisory services, tax advice, facilitating the filing of income or sales tax returns, creating or sending 1099s, or management of payroll.