Time & Project Tracking with GPS and Expense Management

(Included in the Platinum Daily Package)

Accurate time and cost tracking are essential for understanding profitability, controlling expenses, and billing with confidence. Our Time, Project, and Expense Tracking service provides a structured system that captures labor, project progress, and expenses—all within a single, integrated application.

This service is included in the Platinum Daily Package and is designed to give you clear visibility into how time and money are spent across your business.

How This Service Works

We implement and manage a time tracking system that integrates directly with your accounting workflow. Team members record time, project activity, and expenses in one application, ensuring consistency and reducing data gaps.

All tracked data flows into your financial records, supporting accurate job costing, billing, and reporting.

What’s Included

Time Tracking with GPS Location

Employee and contractor time is recorded using time tracking software with GPS functionality, providing visibility into:

• Clock-in and clock-out locations (where applicable)

• Time spent on specific tasks or projects

• Field-based or remote work activity

This supports accountability while maintaining accurate payroll and billing records.

Project Tracking by Phase

Projects are tracked by defined phases, allowing you to:

• Monitor progress at each stage

• Identify cost overruns early

• Compare estimated versus actual time and costs

This structure supports better planning and more profitable project management.

Class Tracking

We set up and manage class tracking to categorize time, income, and expenses by department, service type, or business segment. This allows for clearer financial reporting and more informed decision-making.

Billable Charges Tracking

Billable time and expenses are tracked accurately and linked directly to customers or projects, ensuring:

• Nothing billable is missed

• Invoices reflect true project activity

• Billing is consistent and defensible

Expense Tracking (Company-Paid & Reimbursable)

All expenses are captured within the same application, including:

• Company-paid expenses

• Reimbursable employee expenses

This provides a clear audit trail and simplifies reimbursement processing and expense reporting.

Key Benefits

External Benefit: Accurate, Transparent Client Billing Clients receive invoices backed by detailed time, project, and expense data, building trust and reducing billing disputes.

Internal Benefit: Real-Time Insight Into Profitability With time, project phases, classes, and expenses tracked together, you gain clarity into job costs, margins, and operational efficiency.

Why This Matters

When time, projects, and expenses are tracked in separate systems—or not tracked consistently—profitability becomes unclear. By using one integrated application, your business gains a single source of truth for labor, costs, and billable activity.

With Time, Project, and Expense Tracking, included in the Platinum Daily Package, you gain structured insight, improved accountability, and confidence in your financial data—without adding administrative burden.