04 - Copper Quarterly Ongoing Bookkeeping Services

Enter and Match all Bank Feed Transactions in QuickBooks once a quarter.

Posting all transactions and receipt paperwork received each quarter and matching to bank feed transactions. Posting is done for the prior quarter that just ended. Work is complete by the 25th of the month following the end of the quarter. Any unknown transactions are posted as uncategorized. Late submission of receipts and other paperwork may cause change order fees as work is only performed once a quarter for the previous quarter period. We may choose, at our discretion, to post and reconcile the accounts more frequently if this information is made available to us regularly.

We will post all transactions, reconcile all banking, credit card, and loan accounts, and create financials by the 25th of the month following the end of the quarter. CASH BASIS Financial reports include:

Profit & Loss

Balance Sheet

Uncategorized Transactions Report

General Ledger (within 200 transactions)

Reconciliation Summary

Reconciliation Detail

Cash-basis accounting recognizes income and expenses when they are received and paid. This is best for companies that only need to see "after-the-fact" record keeping, not real-time or what may be paid in the future.

If you need Accrual Basis accounting or some Modified cash-basis accounting in addition to your service we can customize your program to add this for an additional fee per month.

• Dedicated Bookkeeper

• Scheduling Assitant

• Accountant Review Manager

Your dedicated bookkeeper will review all your submitted paperwork and post all your transactions into your financial ledgers from the bank feeds. They will post To Do requests in the portal for anything missing or questions they have. They will compile your financial reports quarterly.

Your Accountant Review Manager will review the financials that were created before they are approved to be posted to the client portal, once a quarter. Any additional questions or feedback will be noted for your reference and reply in the portal.

Your Scheduling Assistant will help get any meetings booked with our team. Financial Reporting Done Quarterly and Annually

Additional Bank, Credit Card, and/or Loan Accounts can be added on for an additional monthly fee per account.

*Discounts are offered for granting access for statement retrieval or timely uploads by 5th of month. Convenience fees are assessed if access is not provided and statements are not uploaded by the 5th of the month following the closed quarter. Jan 5th, April 5th, July 5th, October 5th).

Ideal for businesses doing around 20 transactions or less per month (60 per quarter), or Gross Sales per year below $100,000

This is program will help you get started and stay in compliance as you begin your business journey!

We will acknowledge receipt of your message, but we may take some time to follow up with the answer. In other words, our response to your message won't be at the same time as your request.

You may also book meetings with our team via Zoom for an additional fee when needed.

If you prefer to communicate via email instead of using our portal, you can opt for the Email Communications Add-On Service and accept the release of liability terms.

We use a client powered by Qount for A Bigger Bottom Line. Click here to learn more. You will receive an invitation when you onboard and set a secure password with the option to set two-factor authentication for your security. Our client portal allows you to login online from anywhere in the world to view financial reports, message securely, review and interact with To Do's, clarify uncategorized transactions needing feedback, and see all your shared files. Here is where all your problem solving is done and even collaboration with your CPA and other outside professionals that have been invited.

We will reconcile all banking, credit card, and loan accounts to their provided statements quarterly. That said, the bank feeds will pull in transactions into your QuickBooks file throughout the quarter, but they will only be posted and reconciled once a quarter in this Copper Quarterly program. If you need transactions posted and reconciled more frequently to the bank feeds, then upgrade to the Daily Platinum, Weekly Gold, or Monthly Bronze program.

We will send your CPA or Tax Preparer your year-end financials once you have reviewed and approved them. These typically consist of the:

-Profit & Loss

-Balance Sheet

-Trail Balance

We can send your AR Aging & AP Aging as well if you opt in for either Modified Cash Basis or ACCRUAL BASIS accounting.

General Ledgers may also be provided, depending on the total transaction count. E-Commerce companies that have 1,000s of transactions will not receive a general ledger as the report would be too many pages long to be useful. In these cases, ledgers for certain accounts can be made available upon request in the client portal.

We can also invite your CPA or Tax Preparer to your QuickBooks Online file once the year-end books are ready. This allows for a collaborative review each year with our bookkeepers and your CPA or tax preparer.

HubDoc subscription included to fetch statements, forward email receipts, and upload documents for remote bookkeeping. HubDoc is a 3rd party software that you will have access to in order to securely forward up your paperwork. Click here to learn more about HubDoc.

Sync Receipts, Bills, and Check Images to QuickBooks from paperwork sent to HubDoc.

Clean Up / Set Up project discounted by 15% if Copper Quarterly Ongoing services are chosen for a 2 month minimum commitment

If you have very limited needs, then this quarterly program may suit you. However, if you simply started here to save money, and we discover (relatively quickly) that more time is needed on your account, we will send change order invoices to complete your books. These could be for things like having more accounts, transactions, and complexity than initially disclosed when you first signed up for the service. We will recommend that you updgrade to a higher service if the time allocated in the quarterly service is not enough to get everything done without change orders. Typically, after the 1st or 2nd change order, we will pause service until you upgrade to something that may be more appropriate. Sometimes, it may just be a busy quarter or year and if things go back within scope then we can continue with this program. Your service agreement will list the dollar value per hour of the staff roles in our company. These will be used to determine any additional change order fees. Change order invoices are sent out as standalone invoices separate from your recurring ongoing service (which is charged automatically to the payment method on file). You will be given 30-day terms to pay any change order invoices you receive. You can request us to manually charge your payment information on file to pay for any change orders you receive, or you can choose a different form of payment, such as using your bill payment processor and any bill approvals workflow you use to pay other vendor bills. If your change order invoices are not paid within the 30-day terms, we do reserve the right to pause your current services and use your payment method on file to pay for any outstanding change orders before services resume.